Leah Rebecca Alves
41 Third Street Turkeyen E.C.D
Summary
Career Objective : To obtain a challenging position, where I can offer my strong working ethics and diverse skills to your organization.
- Remarkable ability to work independently and perform clerical assignments, as well as to work with others in both supervisory and support staff roles.
- Enjoy working in a fast-paced environment, a quick learner who can easily adapt to new initiatives.
- Thorough working knowledge of filing and record keeping.
- Ability to greet visitors, answer the phone or refer incoming inquiries from the public.
- Profound working knowledge of MS Office Suite software and the use of computer
Overview
6
6
years of professional experience
Work History
Executive Assistant
PRIVATE SECTOR COMMISSION
02.2024 - Current
- Executive Support & Administrative to the EMC: Manage executives’ calendars, schedules, and appointments
- Prioritize and handle confidential correspondence, calls, and emails
- Act as the main point of contact between the members and executives
- Scheduling Meetings / Events: Arrange meetings and events
- Ensure all meeting documents are circulated
- Strategic & Project Management Support: Support special projects and initiatives led by executives
- Track project progress and follow up on action items
- Office & Financial Management: Oversee office operations and manage all supplies
- Process and disseminate invoices
- Offer assistant to the Account to reconcile
- Manage vendor relationships and contracts when required
- Prepare salary, NIS & PAYE payments
- Event & Meeting Coordination: Organize executive-level meetings, board meetings
- Prepare agendas, take minutes
- Plan and coordinate office events, meetings, and conferences
- Arrange catering, venues, and logistics
- Ensure smooth execution of corporate functions and retreats
- Confidentiality & Discretion: Handle sensitive business information with the utmost confidentiality
- Ensure security of all members information
- Other: Assist executives where necessary and provide any other support in or around the office
Administrative Assistant
PRIVATE SECTOR COMMISSION
02.2023 - 01.2024
- Office Administration & Organization: Manage office supplies, inventory, and orders
- Maintain and organize filing systems (physical and digital)
- Ensure the office environment is well-organized and functional
- Communication & Correspondence: Answer and direct phone calls, emails, and inquiries
- Handle ALL correspondences to and from the membership
- Scheduling & Calendar Management: Schedule meetings, Manage chairman calendar, Prepare meeting agendas
- Data Entry & Record Keeping: Maintain and update databases, records, and contact lists
- Handle confidential and sensitive information with discretion
- Maintain a well kept and update membership listing at all time
- Financial & Expense Management: Process and disseminate invoices to members
- Prepare payments for suppliers when necessary
- Prepare salaries for staff
Projects Coordinator
IMPRESSIONS
06.2022 - 12.2022
- Data Entry
- Reconciling Data
- Answered incoming calls, respond to calls and direct as appropriate
- Marketed company’s services
- Registered clients for various events
- Worked along with clients to achieve desired product
- Organized and set up for various events
- Organized and participated in various outreaches
- Meet, greet and assisted clients and prospective clients
- Worked along with various events; building expo, One Guyana Festival, Guyana Supplier Forum
Procurement Clerk /Front Desk Receptionist Intern
John Fernandes Ltd.
06.2019 - 12.2019
- Handle quotations to and from suppliers
- Reconcile invoices
- Input data (daily truck orders and invoices)
- Wrote purchase orders
- Filling, mailing, photocopying and collate orders or other materials
- Fill and organize company documents
- Negotiate arrangements with supplier for supplies
- Coordinate and organize monthly invoices and matched with corresponding and related paperwork
- Answered incoming calls, respond to calls and direct as appropriate, take messages, greet and welcome all visitors
- Greeted visitors, ascertain nature of business and direct visitors to respective persons
Education
Bachelor's Degree - International Relations
University of Guyana
Diploma - legal studies
Computer World
12.2020
High school Diploma -
Saint Joseph High School
06-2019
Skills
- Strong organizational and time-management skills
- Excellent verbal and written communication
- Attention to detail and accuracy
- Ability to multitask and prioritize work
- Ability to multitask and prioritize work
- Proficiency in Microsoft Office (Word, Excel, Outlook, etc)
- Professionalism and discretion in handling confidential information
- Strong written and verbal communication
Reference
Ms. Rowena Elliot
Vice President of WCCI & Council Member at the Private Sector Commission
Telephone : +592 698 5307
Timeline
Executive Assistant
PRIVATE SECTOR COMMISSION
02.2024 - Current
Administrative Assistant
PRIVATE SECTOR COMMISSION
02.2023 - 01.2024
Projects Coordinator
IMPRESSIONS
06.2022 - 12.2022
Procurement Clerk /Front Desk Receptionist Intern
John Fernandes Ltd.
06.2019 - 12.2019
Bachelor's Degree - International Relations
University of Guyana
Diploma - legal studies
Computer World
High school Diploma -
Saint Joseph High School