Gail Karim
Administration, Human Resources
Georgetown
Summary
Detail-oriented Workforce Enablement Analyst with talent for evaluating data and making strategic recommendations. Skilled in identifying, analyzing and facilitating clinical, operational and compliance opportunities. Motivated individual with keen desire to gain work experience and learn from cross functional teams. Results-orientated and work well across cultural differences. Proactive at heading off issues in operations, workflow and production by uncovering trends affecting business success. Ready to leverage over 15 years of administrative experience in the Associate Administrative officer role at United Nations Environment Programme.
Overview
20
20
years of professional experience
47
47
years of post-secondary education
Work History
Workforce Enablement Analyst
ExxonMobil Guyana Limited
Georgetown
2023.10 - Current
- Support and manage the the onboarding of workforce expatriates in-country, ensuring their work permits and other immigration regularities are processed.
- Process and screen applications, and other HR related documentations.
- Leverage qualitative and quantitative analysis tools to assess data and report on findings.
- Uncover root causes of complex business challenges and guided management with data-driven insights.
- Apply knowledge of data modelling and statistical analysis to note trends and draw conclusions.
- Analyze business processes, systems and data to identify opportunities for enhancement and efficiency.
- Prepare comprehensive analyses and reports for management to inform strategic decision-making.
- Advise personnel on company HR policies and provide guidance on procedures
- Evaluate and manage HR requests from employees.
- Prepare and process employment contracts.
- Manage and file confidential employees' documentations.
Administrative Assistant
ExxonMobil Guyana Limited
Georgetown
2021.12 - 2023.10
- Processed and manage large payments for the company (e.g. company taxes).
- Took initiative to self-assign administrative tasks in line with company policy to maximize impact.
- Planned and scheduled meetings, creating agendas and minutes as needed.
- Ordered stock and supplies from trusted and cost-effective suppliers to meet office needs.
- Assisted with financial tracking and budget enforcement by managing financial expenditures.
- Typed and proofread documents with zero errors.
- Received and checked financial statements and reconciled related accounts.
- Wrote professional letters, emails and memoranda for business communication.
- Planned departmental activities including seminars, conferences, workshops.
- Engaged with stakeholders on payments and delivery of services.
Executive Assistant
Exxonmobil Guyana Limited
Georgetown
2018.01 - 2021.11
- Made travel arrangements and booked accommodation for executives.
- Responded to emails and other correspondence, facilitating positive communication for enhanced business processes.
- Attended meetings on behalf of executives, taking notes and recording minutes.
- Maintained databases and filing systems to boost team efficiency.
- Collaborated with admin teams, human resources and finance department on special projects.
- Scheduled Board of Directors meetings, assisting with meeting materials, resources and agendas.
- Kept executives informed of upcoming commitments and responsibilities.
- Coordinated events and conferences, offering support with set-up and resources to guarantee smooth operations.
- Researched and compiled data to prepare documents for directors to present during meetings.
- Opened, sorted and distributed incoming mail, emails and faxes.
- Assigned work to appropriate members of staff on behalf of CEO.
- Welcomed arriving visitors and directed to appropriate meeting rooms.
- Collated information from staff required to resolve customer queries and complaints.
- Prepared expense reports to monitor staff and business spending.
- Evaluated data and communicated reports to improve strategy planning.
- Prioritized critical items in leadership calendars and adjusted schedules to accommodate them.
- Coordinated events by managing budget, logistics and event support.
- Tracked expenses in Chrome River and met budget targets.
- Documented conferences, meetings and appointments with verbatim reports.
- Prepared professional business correspondence on behalf of senior staff and organization.
- Booked flights and hotels for domestic and international meetings.
- Scheduled meetings, conferences and appointments.
Assistant Administrator
Troy Resources Guyana Inc.
Georgetown
2015.02 - 2017.06
- Facilitated and tracked communication between employees, departments and stakeholders.
- Facilitated office activities and functions to maintain compliance with company policies.
- Managed and established process for site activities relating to catering, accommodation and housekeeping.
- Prepared presentations and documents to use during events and conferences.
- Prepared materials for meetings, recorded and distributed minutes to designated recipients.
- Developed systematic filing system to store and organize important records.
- Received, sorted and delivered mail and faxes to designated recipients to manage workflow.
- Managed databases to maintain accurate information.
- Updated company roster to maintain accurate records.
- Collaborated with different departments to maintain positive rapport and smooth workflow.
- Interacted with customers professionally by phone, email and in-person to deliver accurate service information.
- Liaised with customers to resolve enquiries, appointment requests and billing questions.
- Managed office supply inventory, performing stocktake duties and ordering additional supplies to meet staff needs.
- Oversaw database to maintain updated records and accuracy.
- Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs.
- Monitored inventory needs and worked with procurement team to facilitate supply chain operations.
Operations Assistant
Inter American Development Bank
Georgetown
2012.07 - 2013.12
- Screened incoming phone calls and relayed detailed messages.
- Responded to inquiries, providing information and assistance to team members.
- Coordinated meetings and briefings for operational updates.
- Compiled operational data and prepared reports, presentations and correspondence.
- Collaborated with internal teams to streamline cross-functional operations.
- Coordinated logistics for smooth operation of daily tasks, optimising workflow.
- Assisted with day-to-day operations of facility, including scheduling and customer service.
- Drafted documents and reports for management review.
- Kept files organised and up-to-date for accurate record-keeping purposes.
- Prioritised incoming communications to filter out basic requests and minimise disruptions.
- Booked flights and hotels for domestic and international meetings.
Administrative Assistant
University of Guyana
Georgetown
2010.09 - 2012.04
- Received, sorted and distributed incoming mail.
- Kept and maintained accurate filing system for preservation of office information.
- Assisted managers in compiling and organising materials for meetings.
- Planned and scheduled meetings, creating agendas and minutes as needed.
- Organised tasks by level of urgency and importance to make best of use time and resources.
- Organised travel and accommodations arrangements within assigned budgets.
- Established improved workflows to maximise communication and efficiency.
- Created and maintained logical and orderly digital filing system for impeccable record keeping.
- Managed physical and digital correspondence while keeping information private and secure.
- Prepared and distibuted meticulous notes and high-quality reports within deadlines.
- Contributed to harmonious and productive office environment by building positive relationships with coworkers.
- Typed and proofread documents with zero errors.
Immigration Officer
Guyana Police Force
Georgetown
2009.07 - 2009.11
- Tracked relevant data in processing related immigration documentation for approvals.
- Collected and processed payments made for passports.
- Controlled documents to support passport applications.
- Processed, managed and verified information for passports processing.
- Engaged with applicants and guided them accordingly on immigration regularities and processes.
Teacher
Ministry of Education
Georgetown
2003.11 - 2008.08
- Worked collaboratively with other teachers to review data and develop instructional strategies to address student learning objectives.
- Set up lesson materials, bulletin board displays and demonstrations.
- Created lesson plans and scheduled each day to promote maximum student learning and enrichment.
- Planned and organised classrooms that consistently facilitated positive learning experience.
- Adapted teaching methods and materials to meet students' varying needs and interests.
- Collected, analysed and tracked data on student progress.
- Administered assessments to determine each student's specific educational and social needs.
- Worked with other teachers and administrators to evaluate and revise elementary school programmes.
- Promoted physical, mental and social development by implementing classroom games and outdoor recreational activities.
- Designed innovative teaching techniques that earned positive feedback by school management.
- Created lesson plans and scheduled each day to promote maximum student engagement.
- Tracked student attendance and performance, intervening early in concerning issues.
- Employed variety of mediums to convey learning concepts.
- Evaluated students using standardised criteria to determine abilities and learning needs.
Education
Master of Business Administration -
University of Shout Wales
United KingdomCertificate of Higher Education -
Critchlow Labour College
Guyana 2005.09 - 2026.07
Certificate of Higher Education - English
Institute of Distance & Continuing Education
Guyana 2006.06 - 2006.12
High School Certificate -
New Campbeville Secondary SChool
1995.09 - 2001.08
Certificates -software courses -
Global Technology
Guyana 2003.06 - 2023.08
Skills
Problem-solving
Timeline
Workforce Enablement Analyst
ExxonMobil Guyana Limited
2023.10 - Current
Administrative Assistant
ExxonMobil Guyana Limited
2021.12 - 2023.10
Executive Assistant
Exxonmobil Guyana Limited
2018.01 - 2021.11
Assistant Administrator
Troy Resources Guyana Inc.
2015.02 - 2017.06
Operations Assistant
Inter American Development Bank
2012.07 - 2013.12
Administrative Assistant
University of Guyana
2010.09 - 2012.04
Immigration Officer
Guyana Police Force
2009.07 - 2009.11
Certificate of Higher Education - English
Institute of Distance & Continuing Education
2006.06 - 2006.12
Certificate of Higher Education -
Critchlow Labour College
2005.09 - 2026.07
Teacher
Ministry of Education
2003.11 - 2008.08
Certificates -software courses -
Global Technology
2003.06 - 2023.08
High School Certificate -
New Campbeville Secondary SChool
1995.09 - 2001.08
Master of Business Administration -
University of Shout Wales
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